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Administrative Assistant in Eighty Four at 84 Lumber

Date Posted: 4/10/2018

Job Snapshot

Job Description

The Administrative Assistant performs administrative and office support activities for the IT department.
Essential Functions:

  • Duties may include fielding telephone calls, receiving and directing visitors, word processing, filing, and sorting mail.
  • Handle administrative requests and queries from senior management.  Performs special projects as required, and handles additional duties and responsibilities as assigned by the CIO and direct reports.
  • Organize some aspects of senior management's calendar, managing and prioritizing requests.
  • Prepares various reports that involve gathering data, summarizing information, and compiling into appropriate format.
  • Coordinate logistics for meetings and travel, preparing and distributing materials & agendas; create power point presentations; reserve and prepare facilities; ensure all parties are informed of schedule, location, changes and other logistics and other expense reports.
  • Coordinates events, i.e., conference calls, team meetings and ad hoc meetings.  Prints, assembles, and organizes documents for executive staff members.
  • Provides administrative support in the preparation of the annual budget for the assigned organization area and monitors and tracks expenditures with approved budget allocations.
  • Processing and payment of all department invoices.
  • Take notes and minutes and accurately and timely send out to team as necessary.
  • Build and edit Power Point presentations.
  • Overall department maintenance: Administrative filing, supplies, storage closets.
  • Ensures that the office administrative functions are effectively carried out, keeping informed of departmental/division activities.

Job Requirements

Required Skills
Required Experience