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Office Coordinator in Oxford at 84 Lumber

Date Posted: 11/30/2018

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    Oxford
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
    11/30/2018

Job Description

Description

Summary/Objective 
84 Component Coordinator is responsible for assisting with all administrative and customer service related duties within the plant including office organization, invoicing, sales support, product delivery, and general customer service.

Essential Functions:

  • Reconcile the cost on the customer purchase order with the 84 Components selling price.  Before proceeding with the order, resolve any discrepancies
  • Orders are to be entered into the schedule keeping the allotted man-hours and shipping capabilities
  • Verify ship dates 3 days before delivery
  • Quote follow-up and tracking
  • Order delivery permits
  • Order confirmation sheets are to be sent on quantity, dollars, and delivery date
  • Order change authorization to be signed by the customer prior to implementing associated change to product
  • Review the schedule for complete information daily and receive information by required times or inform customers of delivery date changes
  • Approvals are to be received from the customer prior to the required time according to the P&P manual
  • Support sales staff by supplying quote information
  • File cabinets, bin systems and work area are to be maintained in a neat and orderly fashion
  • Build and hold orders are to be followed up on in a timely basis.
  • Customer interaction via telephone and e-mail (schedule, quote follow up, service)
  • Computer input of quotes and orders while maximizing schedule
  • Invoicing of shipped order and appropriate billing of each customer
  • Administrative duties to assist in business operations (filing, phones, mailings, new hire processing)
  • Duties as assigned to create efficiencies within Sales, Design and Production groups.


Responsibilities

Skills Required

Skills

Experience Required

Experience

Education Required

Education

Qualifications Required

  • Strong Computer Skills: Word Processing Software, Spreadsheet Software, Internet Software
  • Ability to read and comprehend documents (i.e. policy and procedure manuals); write routine reports and correspondence; speak/present in front of a small group.
  • Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form; deal with problems involving several concrete variables in standardized situations
  • High school diploma or general education degree (GED); with 1 to 2 years of related experience and/or training
     


Qualifications

Other Details